I. Managing Task Statuses On ClickUp

On our ClickUp dashboard, we have five statuses: TO DO, CHANGES REQUESTED, ****IN PROGRESS, REVIEW, TESTING, and COMPLETE.

  1. TO DO
    1. When a task is created, it is automatically assigned the TO DO status, indicating that work on the task has not begun.
    2. If the task does not have an assignee, any team member can start working on it.
  2. IN PROGRESS
    1. When a team member starts working on a task, they change its status from TO DO to IN PROGRESS.
    2. This signals to the team that work on the task has begun and it has an assignee.
    3. If you've taken a task to work on, designate yourself as the assignee.
  3. REVIEW REQUESTED
    1. When a team member opens a pull request to review their work, they change the task's status from IN PROGRESS to REVIEW REQUESTED.
    2. This signals to reviewers that the task is ready for review and requires their attention.
  4. CHANGES REQUESTED
    1. If the reviewer finds that the task is incomplete, has bugs, or needs improvements, they request changes via GitHub and move the task to CHANGES REQUESTED.
    2. The assignee will then fix the issues, update the task accordingly, and move it back to IN PROGRESS to continue working.
    3. Once ready, the assignee will submit another pull request and move the task back to REVIEW REQUESTED.
  5. TESTING
    1. If the pull request is merged successfully, the task status changes to TESTING.
    2. The QA team then tests the task. If bugs or inconsistencies are found, they will comment on the activity tab in ClickUp and move the task back to TO DO.
    3. The assignee will then repeat the process of moving the task to IN PROGRESS, then to REVIEW REQUESTED, and back to TESTING after resubmission.
  6. COMPLETE
    1. Once the task passes testing with no issues, it is moved to COMPLETE.
    2. This indicates that the task is finished, and the team can proceed to their next tasks.

II. Priority of tasks

  1. Tasks in the CHANGES REQUESTED section are prioritised over tasks in TO DO. That is, you should take the tasks in this section first, and only if your tasks in this section are no longer available, you can take new tasks from TO DO.
  2. If you see several free tasks in TO DO and want to take one, pay attention to their priority. Take Urgent first, then High, only then Normal and Low.
  3. If two or more tasks on the TO DO list have the same priority, then pay attention to their due dates. The task with the fastest due date should be taken first.